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PETITION FOR CORRECTION OF CLERICAL ERROR IN A REPORT OF BIRTH, MARRIAGE AND DEATH

Under Republic 9048, as amended by Republic Act 10172, Filipinos abroad may file a petition before the Philippine Embassy or Consulate General, where the record containing the clerical error to be corrected is kept, to correct a clerical or typographical error in an entry in the Civil Register without need of a judicial order.

RA 9048, as amended by R.A. 10172, allows the correction of clerical or typographical errors in any entry in civil registry documents.

A clerical or typographical error refers to an obvious mistake committed in clerical work, either in writing, copying, transcribing, or typing an entry in the civil register that is harmless and innocuous, such as the following:

  1. A misspelled name or misspelled place of birth and the like, and can be corrected or changed only by reference to other existing record or records
  2. Day and/or month of birth
  3. Gender/sex (provided that this correction is not a result of a sex-reassignment)

 

WHO MAY FILE THE PETITION?

The petition may be filed by a person of legal age who must have a direct and personal interest in the correction of the error in the civil register, such as the:

  • Owner of the record that contains the error to be corrected or first name to be changed
  • Owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected.

A person is considered of legal age when he is eighteen years old and above. Thus, a minor (less than eighteen years old) cannot by himself file a petition.

 

REQUIREMENTS TO FILE A PETITION FOR CORRECTION OF CLERICAL OR TYPOGRAPHICAL ERROR

A petition is in the prescribed form of an AFFIDAVIT that:

  1. Must be subscribed and sworn to before any person authorized by law to administer oath.
  2. Set forth facts necessary to establish the merits of the petition.
  3. Show affirmatively that the petitioner is competent to testify to the matters stated.
  4. State the particular erroneous entry or entries sought to be corrected and the correction to be made.

A petition must be supported with the following documents:

  1. A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be corrected or changed;
  2. At least two (2) public or private documents showing the correct entry or entries upon which the correction or change shall be based;
  3. Notice or certification of posting;
  4. Other documents which the petitioner or the Consul General may consider relevant and necessary for the approval of the petition.

In case of correction of DAY AND/OR MONTH in the date of birth or SEX of a person, the petition shall be supported with the following documents:

  1. Earliest school record or earliest school documents;
  2. Medical records;
  3. Baptismal certificate and other documents issued by religious authorities;
  4. A clearance or a certification that the owner of the document has no pending administrative, civil or criminal case, or no criminal record, which shall be obtained from the following:
  • Employer, if employed;
  • National Bureau of Investigation; and
  • Philippine National Police.

In case of correction of sex, the petition shall be further supported with:

A medical certification issued by an accredited government physician that the petitioner has not undergone sex change or sex transplant.

 

HOW MUCH IS THE FEE IN FILING A PETITION?

The fee is US$50.00 or THB1,700.00 for the correction of clerical or typographical error, US$150.00 or THB5,100.00 for the change of misspelled name, plus US$25.00 or THB925.00 for the notarial fee of the Affidavit.

 

APPLICATION PROCESS

 

FOR THE APPLICANT

FOR THE CONCERNED GOVERNMENT AGENCY

STEP 1
Send an email to the Consular Section at This email address is being protected from spambots. You need JavaScript enabled to view it. stating your request and copies of your documents. The consular staff will undertake an initial evaluation of your documents. If the documents are found to be in order, the consular staff will provide you an appointment schedule.

STEP 2
On the day of the appointment, submit the petition and all the required documents stated above.


STEP 3
Pay the corresponding fees at the Embassy’s Cashier.

STEP 4
Submit the Official Receipt to the consular staff. The petitioner will be informed of the date of release in conformity with the required 10-day posting and 5-day decision of the Consul General.

Philippine Embassy

STEP 5
Posting of petition at the Philippine Embassy’s bulletin board for 10 consecutive days.

STEP 6
The Embassy issues the Certificate of Posting.

STEP 7
After 5 days, the Consul General acts on the Petition.

STEP 8
The Embassy sends the approved petition to the DFA Manila via diplomatic pouch scheduled the following month.

DFA Manila

STEP 9
DFA Manila sends the approved petition to the Office of the Civil Registrar General (OCRG) in Manila.

Office of the Civil Registrar General

STEP 10
OCRG acts on the approved petition.

STEP 11
OCRG Manila forwards the decision to DFA Manila.

DFA Manila

STEP 12
DFA Manila forwards OCRG’s decision to the Philippine Embassy.

Philippine Embassy

STEP 13
The Embassy issues the Certificate of Finality. The consular staff informs the client of the decision of the OCRG.

STEP 14.a
If the petition is affirmed by OCRG,   the Embassy sends to DFA Manila the Certificate of Finality, and certified true copies (CTC) of the un-annotated civil registry document, CTC of the annotated civil registry document, CTC of the Petition, together with the covering despatch.

STEP 14.b
If the petition is impugned by OCRG, the Embassy, within 15 days upon receipt of the impugned petition, files a motion for reconsideration to OCRG and sends said motion to the OCRG through DFA Manila.

DFA Manila

STEP 15
DFA Manila transmits to OCRG the Certificate of Finality, and CTC of the un-annotated civil registry document, annotated civil registry document, the Petition together with the endorsement letter (if petition has been affirmed) OR the Motion for Reconsideration (if the petition has been impugned).

STEP 16
Petitioner may request at PSA Manila an authenticated copy of the corrected or annotated Civil Registry document after DFA Manila has forwarded to OCRG the Certificate of Finality, other CTC of petition and supporting documents, including the endorsement letter.

FORMS